Successful meeting

A clear picture
Think through what your goals and purpose are for the meeting. Let this run as a red thread through the entire structure and program. Be sure to stay one step ahead, all successful meetings require a certain amount of thought to be really good. Start in good time to ensure that everyone can participate and that it turns out exactly as you envisioned. We are happy to help you in this preparatory phase and we make sure to help you take care of the details and the implementation.

Do a site inspection
Before you decide on a larger gathering, be sure to schedule a site inspection. It is invaluable to see for yourself how the premises look and how they are equipped and how the logistics should work. Also look at the hotel rooms if the participants will be staying overnight. Discuss the details with our project managers or conference planners, such as content and the feel you want your meeting to have. Go through your requests for meal menus, times and other practical things. This way you get to know us at the same time, which is the key to a successful conference!

Are there any special needs?
Keep in mind that you may need to adapt and take into account allergies or disabilities. Our kitchen and service staff make sure to solve all kinds of requests that you might have. They also ensure that nothing falls out.

Transport
Flight, train, bus or taxi. Coordinate transport with an efficient and affordable itinerary. Something that saves both time and money. Of course, we can help you with this.

Make sure to start correctly
Make sure everyone is there in good time and that everyone gets a good start. Being there for a cup of coffee before you start is usually enough for everyone else to gather their thoughts and be fully present during the meeting. If you want to do something extra, you can get together earlier and do a joint run or a training session. We can help with all of this.

Stick to the agenda
Make a clear and concise agenda that you share with all participants right at the beginning of the day, if not earlier. Make it clear when there is coffee break, lunch and dinner and then try to stick to this. So the participants don’t have to wonder and they can instead concentrate on the meeting itself.

Top up the batteries
For a successful meeting, regular breaks with leg stretchers are required. A break to mingle, recharge, get some oxygen or answer that urgent email is very important to get the most out of the active meeting sessions. After a long day in a meeting room, one may need to unwind with a walk or rest in the room before dinner, so be sure to weave this into the program as well.

Take help
Be sure to activate all the senses and use the technical aids available: film, sound, big screen and Powerpoint to support the spoken word. We have the technical equipment and knowledgeable staff who can help with most things.

Feel free to add planned unexpected features
Is it possible to do something that has never been done before? Learning something new or just networking through activities are fun memories for life. We offer a range of different activities and have e.g. a much-appreciated beer tasting that is guaranteed to change the participants’ view of beer. Feel free to contact us for more suggestions.

What do you want them to take with them for the future?
When the meeting is completed, you should take the time to look back. Was it successful? Did you achieve the goals? Are there lessons to be learned? Compile material and make sure everyone gets access to it. Make sure that it is not only presentations and compilations of decisions or workshops, but also happy pictures and photos.

Welcome to contact our booking for tips, inspiration and offers for meetings and events!